Participant register lookups
The "Participant register lookups" report type is used to check the use of F2’s participant register. The extractions give insights into the searches and views that the organisation’s employees perform on collaborators and citizens.
The report type contains two default configurations. One is based on the users that perform the lookups, and the other is based on when the lookups were carried out.
The "Participant register searches" default configuration
Use the "Participant register searches" default configuration to get insights into which searches users have performed in the participant register.
The configuration contains filters but no fields to fill in.
| Column name | Description | Examples |
|---|---|---|
Date and time |
The full timestamp with year, month, day, hour, minute, and second. |
2023-11-14T12:40:29.597 2023-04-12T15:30:20.773 |
Name |
Name of the user who has performed an action. If the action was performed on behalf of another user, the name of the "on behalf of" user is specified. |
Holly Rogers Isaac Johnson |
Details |
Any system-generated text that describes or elaborates on an action. In this instance, the criteria for the performed search are given. |
INACTIVE PARTICIPANTS INCLUDED; SUBTREE SEARCH("Selected tree"); |
Selected tree |
The node in the participant register in which a participant-related action was performed. |
/Doc Organisation /Doc Authority /Administration /HR /Private |
The "Participant views" default configuration
Use the "Participant views" default configuration to get insight into which participants each user has viewed.
The configuration contains filters but no fields to fill in.
| Column name | Description | Examples |
|---|---|---|
Date and time |
The full timestamp with year, month, day, hour, minute, and second. |
2023-11-14T12:40:29.597 2023-04-12T15:30:20.773 |
Name |
Name of the user who has performed an action. If the action was performed on behalf of another user, the name of the "on behalf of" user is specified. |
Holly Rogers Isaac Johnson |
Participant name |
The name specified in the "Name" participant property. |
Holly Rogers Martin Safadi |
Participant’s register type |
The participant’s type in the participant register. If the participant is a unit, the unit type is specified. |
External participant |
Participant SSN/CVR No |
The SSN or CVR number specified in the participant property "SSN/CVR No" or "SSN". |
010203-4679 12345678 |
Participants No |
The participant’s number in the organisation’s participant register. |
53 172 |
Filters
When drawing a report with this default configuration, the extraction is filtered as described in the table below.
| Filter | Value | Effect |
|---|---|---|
Action type |
0 |
the extraction is limited to actions corresponding to viewing a participant. |
Participant’s register type |
External participant |
Filters out all types of participants except external ones. |
Other available columns
The following table covers columns that are accessible when configuring reports, but are not included in the default configurations.
| Column name | Description | Examples |
|---|---|---|
Count |
Accumulates identical rows in the data extract and returns the total. |
249 |
User ID |
The unique user ID of the user who has performed an action. If the action was performed on behalf of another user, the unique user ID of the "on behalf of" user is specified. |
107 124 |
Action |
Name of the action that was performed. |
Case created Add participant to record |
Operation type |
The unique action ID |
2 22 |
Participant ID |
The unique user ID for the participant affected by the action. |
634396 |
Login user ID |
If a user has performed the action on behalf of another user, the unique user ID of the logged-in user is specified. |
107 124 |
Login name |
If a user has performed the action on behalf of another user, the name of the logged-in user is specified. |
Holly Rogers Isaac Johnson |