Deleted records
The "Deleted records" report type extracts data about records in F2 that have been deleted including information about the record itself, its case, and the user who deleted it.
The report type contains one default configuration that focuses on the records' different metadata and their deletion time.
The "Standard" default configuration
Use the "Standard" default configuration to create a list of deleted records, time of deletion, and a range of metadata that indicate the record type and purpose before deletion.
The configuration contains neither filters nor fields to fill in.
| Column name | Description | Examples |
|---|---|---|
Record ID |
The record’s unique ID number in the authority’s archive displayed at the top of the record window. |
82 346 |
Record title |
The full record title displayed at the top of the record window and in the "Title" metadata field. |
Reply to Section 20 no. 351 regarding budget expansion Citizen Request |
Sender |
The user, unit, or external participant specified in the "From" metadata field. If the record has been sent as an email, it will correspond to the sender. |
Holly Rogers citizen@email.com |
Recipient |
The user, unit, or external participant specified in the "To" metadata field. If the record was sent as an email, it will correspond to the recipient. |
Holly Rogers citizen@email.com |
Cc |
The participant(s) specified in the "Cc" metadata field, if any. |
Holly Rogers citizen@email.com |
Letter date |
Date and time specified in the "Letter date" metadata field. |
2023-11-14T12:40:29.597 2023-04-12T15:30:20.773 |
Email sent |
Date and time when the record was sent as an email. This typically corresponds to the "Letter date" metadata field. |
2023-11-14T12:40:29.597 2023-04-12T15:30:20.773 |
Email received |
Date and time specified in the "Received date" metadata field. |
2023-11-14T12:40:29.597 2023-04-12T15:30:20.773 |
Record created by |
Name of the user who created the record specified in the "Created date" metadata field. |
Holly Rogers Isaac Johnson |
Record created |
Date and time specified in the "Created date" metadata field. |
2023-11-14T12:40:29.597 2023-04-12T15:30:20.773 |
Binned on |
Date and time when the record was moved to the "My deleted records" archive area. |
2023-11-14T12:40:29.597 2023-04-12T15:30:20.773 |
Deleted by |
Name of the user who performed a deletion action. In this instance it means deleting the record. |
Holly Rogers Isaac Johnson |
Deleted at |
Date and time for the deletion action. |
2023-11-14T12:40:29.597 2023-04-12T15:30:20.773 |
Email title |
The title of the record at the time it was sent as an email. |
Request for professional assessment Sv: Citizen Request |
Case No |
The unique ID number in the authority’s archive for a case with which another element in F2 is associated, or for the case itself as seen at the top of the case window. |
2024 - 48 2023 - 5 |
Case title |
The full case title displayed at the top of the case window and in the "Title" metadata field. |
Board meeting Section 20 question regarding data protection |