Employee exit
The "Employee exit" report type extracts data that shows users' unresolved work in F2. This report type can be used as a foundation for cleanup work when employees either stop using F2 or stop working in the authority.
You can extract data about the following actions:
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"Not completed record where user is responsible"
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"Not completed case where user is responsible"
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"Not approved approval where user is approver"
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"Not finalised request hvor user is request executor"
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"Record not registered"
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"Record has access involved"
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"Record not attached to case".
The report type contains one default configuration that gives you an overview of all unresolved actions associated with the user in question.
The "User" default configuration
Use the "User" default configuration to extract an overview of records where a certain user has unresolved actions. The configuration gives you a broad overview over problematic records without specifying the unresolved issues.
The configuration includes field to fill in, but no filters.
| Column name | Description | Examples |
|---|---|---|
Record ID |
The record’s unique ID number in the authority’s archive displayed at the top of the record window. |
82 346 |
Record title |
The full record title displayed at the top of the record window and in the "Title" metadata field. |
Reply to Section 20 no. 351 regarding budget expansion Citizen Request |
Record status |
The value specified in the "Status" metadata field. |
Open In progress |
Record responsible |
The user or unit specified in the "Responsible" metadata field. |
Holly Rogers Isaac Johnson |
Unit responsible for record |
The unit or the unit associated with the user that is specified in the "Responsible" metadata field. |
HR Administration |
Other available columns
The following table covers columns that are accessible when configuring reports, but are not included in the default configurations.
| Column name | Description | Examples |
|---|---|---|
Record created |
Date and time specified in the "Created date" metadata field. |
2023-11-14T12:40:29.597 2023-04-12T15:30:20.773 |
User deactivated on |
Date and time when a user was deactivated, if applicable. |
2023-11-14T12:40:29.597 2023-04-12T15:30:20.773 |
User is active |
Indicates whether a user was active in F2 at the time of extraction. |
true 0 |
Username |
The value indicated in the "Name" field in the user properties. In this instance, it specifies the user whose unresolved issues are included in the extract. |
Holly Rogers Isaac Johnson |
Missing action |
The name of an unresolved action that wasn’t completed by a now deactivated user. |
Not completed case where user is responsible |
Case No |
The unique ID number in the authority’s archive for a case with which another element in F2 is associated, or for the case itself as seen at the top of the case window. |
2024 - 48 2023 - 5 |