The record document

The following sections describe the record window, which is the default document shown in the record editor pane.

The record editor pane

The record editor pane is shown below the record metadata fields.

Figure 1. The record editor pane

This is a standard text editor with common functions such as font types, sizes, colours, etc. Here the user enters the text of the record document.

Note the following functions:

Icon	Function	Description
	Undo/Cancel undo	Clicking on the left arrow cancels the last action in the editor. Clicking on the right arrow cancels the last undo action. These functions work as long as the changes have not been saved.
	Add/Edit hyperlink	Add or edit a hyperlink in the editor. Clicking the icon opens the “Add/edit hyperlink” dialogue. Here you enter the text/title in the “Text display” field and the URL itself in the “URL” field. You can also search for F2 entities such as records and documents in the dialogue. Enter your search term in the "Search for link to F2 entity" field. Once you have found the relevant entity, double-click it to add its link to the link field. If you have not already entered something in the "Title" field, it will automatically be filled in with the entity’s name. Figure 2. Search for F2 entities. The icons indicate each result’s type You can refine your entity search by using prefixes. Use "r:", "c:", "d:", or "p:" to limit your search results to records, cases, documents, or participants, respectively. Click OK to create the text as a hyperlink in the record document. The hyperlink becomes active when the record is saved.
	Insert signature	Click Insert signature to open a drop-down menu containing available email signatures. Read more about signatures.
	Language selector	Select language for the editor in the drop-down menu. The language in the editor affects its spell checker and context menu. The default options are Danish and English, but other options can be added via configuration. F2 is configured in cooperation with cBrain.

Icon

Function

Description

Undo/Cancel undo

Clicking on the left arrow cancels the last action in the editor.

Clicking on the right arrow cancels the last undo action.

These functions work as long as the changes have not been saved.

Add/Edit hyperlink

Add or edit a hyperlink in the editor.

Clicking the icon opens the “Add/edit hyperlink” dialogue. Here you enter the text/title in the “Text display” field and the URL itself in the “URL” field. You can also search for F2 entities such as records and documents in the dialogue. Enter your search term in the "Search for link to F2 entity" field. Once you have found the relevant entity, double-click it to add its link to the link field. If you have not already entered something in the "Title" field, it will automatically be filled in with the entity’s name.

Figure 2. Search for F2 entities. The icons indicate each result’s type

You can refine your entity search by using prefixes. Use "r:", "c:", "d:", or "p:" to limit your search results to records, cases, documents, or participants, respectively.

Click OK to create the text as a hyperlink in the record document.

The hyperlink becomes active when the record is saved.

Insert signature

Click Insert signature to open a drop-down menu containing available email signatures.

Read more about signatures.

editor language selector

Language selector

Select language for the editor in the drop-down menu. The language in the editor affects its spell checker and context menu.

The default options are Danish and English, but other options can be added via configuration. F2 is configured in cooperation with cBrain.

F2’s default configuration is the Calibri font with single line spacing.

The text editor’s context menu contains options for default language and spell checker in addition to options for the direction of writing.

Right-click a URL or f2p link to open the link in a new window regardless of the record’s state.

Figure 3. A selection of options in the editor’s context menu

The Add to dictionary function can be added to the context menu through a configuration. Once you have also enabled the function through the "Use new record editor" personal setup, you can add unknown words in the record editor pane to your dictionary. Configurations are made in cooperation with cBrain.

Print the record document

Select a record in the main window result list and click on Print. F2 then generates a PDF file of the record document and opens a print dialogue. The content of the PDF file is determined by a template which can be configured in cooperation with cBrain.

The generated PDF file only contains the record document.

Figure 4. Print record document