Protect "on behalf of" rights

You can protect the allocation of "on behalf of" rights by attaching an administrator approval to the rights. This protects every allocation of "on behalf of" rights to any user. When an administrator with the "On behalf of administrator" privilege wants to allocate "on behalf of" rights, the action must go through the selected administrator approval.

When a user wants to grant another user the right to act "on behalf of me" in the "Personal settings" window, the selected administrator approval must be finally approved before the right is allocated.

Create an administrator approval for "on behalf of" rights

Create an administrator approval template dedicated to "on behalf of" rights. The process is the same as for other approval templates.

Set up "on behalf of" rights for the approvers in the template to avoid system lockout in case of resignation. This must be done before setting up the administrator approval for "on behalf of" rights.

Select your template in the "Allocate 'On behalf of'" dialogue. Click on Allocate 'On behalf of' on the "Administrator" tab to open the dialogue.

button behalf
Figure 1. Open the "Allocate 'On behalf of'" dialogue

In the drop-down menu, select your desired template from the list. Click Save to save your selection.

dialogue behalf
Figure 2. The "Allocate 'On behalf of'" dialogue

If you subsequently select a new template in the dialogue, you will start the overriding administrator approval.