F2 AI Assistant in the record window

In the record window, you can access F2 AI Assistant by clicking on the F2 AI Assistant icon on the right side of the window or the menu item in the ribbon.

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Figure 1. F2 AI Assistant in the record window

In the document area, select the document you wish to generate a reply from. Click on the icon to open the "F2 AI Assistant" window on the right side of the screen.

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Figure 2. The "F2 AI Assistant" window on the record

At the top of the window you will find the prompts that you can use. Prompts are requests you can direct at the AI Assistant. By default you can choose between:

  • Summary

  • Translate into Danish

  • Write newsletter

  • Write approval document

  • Write speech.

By using the "Write speech" prompt, for example, you can ask F2 AI Assistant to generate a speech based on the document you selected before clicking on the F2 AI Assistant icon.

If your organisation works in several languages, your "Translate" button may have a drop-down from which you can choose between multiple languages.

translate dropdown
Figure 3. Translate to multiple languages
It is possible to change the visibility of prompts.

Send a prompt to F2 AI Assistant

When you click on one of the prompts at the top of the "F2 AI Assistant" window, F2 AI Assistant will generate a reply. The reply is based on the data found in the selected document on the record in question. This means that if you have several documents on a record, you must select the document that you want summarised before clicking on the prompt. The selected document’s title is shown at the top of the "F2 AI Assistant" window.

selected document
Figure 4. The selected document the reply is based on
F2 AI Assistant only gains access to the data in the document you have selected when you click on a prompt.

F2 AI Assistant’s reply text appears in the reply field as it is being generated.

summary text
Figure 5. Summary example

The "F2 AI Assistant" window will minimise if you click elsewhere in F2. Click on the F2 AI Assistant icon to reopen the window. As long as you don’t close the record window, AI Assistant will keep working in the background. Its icon in the document area will change to show that a reply is being generated in progress icon and change again when the reply is ready completed icon.

At the bottom of the window you can click on Abort to stop a reply that is being generated, Copy to copy the text to the clipboard, or Retry to generate a new reply to the same prompt. You can also request fine-tuning of the text using the field at the bottom of the window. Describe the desired changes and press Enter or click the Send message icon send icon.

The quality of the reply may depend on the length of the document, among other things. It may be difficult to create a comprehensive summary of a text spanning hundreds of pages.

F2 AI Assistant can read and write markdown text, which can be used to display formatting, such as headlines or tables. For example, you can request fine-tuning and have F2 AI Assistant create a table.

table markdown
Figure 6. F2 AI Assistant displays data in a table

Evaluate the reply

You can evaluate the quality of replies generated by F2 AI Assistant. To do this, click on Good or Bad at the bottom of the "F2 AI Assistant" window. Your evaluation is confidential and helps give your organisation insight into the use of F2 AI Assistant in order to better tailor it to your needs.

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Figure 7. Evaluate the quality of the reply

If you want to send more detailed feedback, you can use the Send feedback menu item on the "Help" tab.