Read access

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The "Read access" report type extracts data logging users' application of the "Administrator read access to all records" privilege. The extraction can serve as a starting point for investigating potential misuse of the privilege.

The report type contains one default configuration based on users' views of records accessed with the "Administrator read access to all records" privilege.

The "Standard" default configuration

Use the "Standard" default configuration to get an overview of who has accessed which records.

The configuration contains filters but no fields to fill in.

Column name Description Examples

Record ID

The record’s unique ID number in the authority’s archive displayed at the top of the record window.

82

346

Case title

The full case title displayed at the top of the case window and in the "Title" metadata field.

Reply to Section 20 no. 351 regarding budget expansion

Citizen request

User ID

The unique user ID of the user who has performed an action. If the action was performed on behalf of another user, the unique user ID of the "on behalf of" user is specified.

107

124

Name

Name of the user who has performed an action. If the action was performed on behalf of another user, the name of the "on behalf of" user is specified.

Holly Rogers

Isaac Johnson

Date and time

The full timestamp with year, month, day, hour, minute, and second.

2023-11-14T12:40:29.597

2023-04-12T15:30:20.773

Other available columns

The following table covers columns that are accessible when configuring reports, but are not included in the default configurations.

Column name Description Examples

Count

Accumulates identical rows in the data extract and returns the total.

249