Documents missing PDF

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The "Documents missing PDF" report type extracts data showing the status of F2’s PDF generator. This gives you an overview of documents and other attachments that cannot automatically be converted to PDF and displayed in e.g. F2’s preview.

The report type contains one default configuration that focuses specifically on attachments on records that are registered and therefore can be delivered to the Danish National Archives.

The "Registered documents without PDF" default configuration

Use the "Registered documents without PDF" default configuration to get an overview of problematic attachments to be delivered to the Danish National Archives. The delivery procedure includes conversion to TIFF format, and the conversion to PDF is a good indicator of whether this can happen automatically.

The configuration contains filters but no fields to fill in.

Column name	Description	Examples
Document title	The document’s title as seen in its properties.	Citizen letter draft full-report-incl-attachments
File type	The document’s file type as seen in its properties.	.docx .zip
Record ID	The record’s unique ID number in the authority’s archive displayed at the top of the record window.	82 346
Record title	The full record title displayed at the top of the record window and in the "Title" metadata field.	Reply to Section 20 no. 351 regarding budget expansion Citizen Request

Column name

Description

Examples

Document title

The document’s title as seen in its properties.

Citizen letter draft

full-report-incl-attachments

File type

The document’s file type as seen in its properties.

.docx

.zip

Record ID

The record’s unique ID number in the authority’s archive displayed at the top of the record window.

346

Record title

The full record title displayed at the top of the record window and in the "Title" metadata field.

Reply to Section 20 no. 351 regarding budget expansion

Citizen Request

Filters

When drawing a report with this default configuration, the extraction is filtered as described in the table below.

Filter	Value	Effect
Registered	Yes	Discards attachments on records where the "Registered" metadata field is not checked.

Filter

Value

Effect

Registered

Yes

Discards attachments on records where the "Registered" metadata field is not checked.

Other available columns

The following table covers columns that are accessible when configuring reports, but are not included in the default configurations.

Column name	Description	Examples
Record responsible	The user or unit specified in the "Responsible" metadata field.	Holly Rogers Isaac Johnson
Unit responsible for record	The unit or the unit associated with the user that is specified in the "Responsible" metadata field.	HR Administration
Record internal ID	The unique value that serves as the record’s ID in the database.	2163 2514
Count	Accumulates identical rows in the data extract and returns the total.	249
Document created	Date and time when the document was created.	2023-11-14T12:40:29.597 2023-04-12T15:30:20.773
In PDF queue	Indicates whether the document at the time of extract is in the PDF queue.	true 0
Registered	Indicates whether the "Registered" checkbox is ticked.	true 0
Case No	The unique ID number in the authority’s archive for a case with which another element in F2 is associated, or for the case itself as seen at the top of the case window.	2024 - 48 2023 - 5

Column name

Description

Examples

Record responsible

The user or unit specified in the "Responsible" metadata field.

Holly Rogers

Isaac Johnson

Unit responsible for record

The unit or the unit associated with the user that is specified in the "Responsible" metadata field.

Administration

Record internal ID

The unique value that serves as the record’s ID in the database.

2163

2514

Count

Accumulates identical rows in the data extract and returns the total.

249

Document created

Date and time when the document was created.

2023-11-14T12:40:29.597

2023-04-12T15:30:20.773

In PDF queue

Indicates whether the document at the time of extract is in the PDF queue.

true

Registered

Indicates whether the "Registered" checkbox is ticked.

true

Case No

The unique ID number in the authority’s archive for a case with which another element in F2 is associated, or for the case itself as seen at the top of the case window.

2024 - 48

2023 - 5