Employee exit

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The "Employee exit" report type extracts data that shows users' unresolved work in F2. This report type can be used as a foundation for cleanup work when employees either stop using F2 or stop working in the authority.

You can extract data about the following actions:

  • "Not completed record where user is responsible"

  • "Not completed case where user is responsible"

  • "Not approved approval where user is approver"

  • "Not finalised request hvor user is request executor"

  • "Record not registered"

  • "Record has access involved"

  • "Record not attached to case".

The report type contains one default configuration that gives you an overview of all unresolved actions associated with the user in question.

The "User" default configuration

Use the "User" default configuration to extract an overview of records where a certain user has unresolved actions. The configuration gives you a broad overview over problematic records without specifying the unresolved issues.

The configuration includes field to fill in, but no filters.

Column name Description Examples

Record ID

The record’s unique ID number in the authority’s archive displayed at the top of the record window.

82

346

Record title

The full record title displayed at the top of the record window and in the "Title" metadata field.

Reply to Section 20 no. 351 regarding budget expansion

Citizen Request

Record status

The value specified in the "Status" metadata field.

Open

In progress

Record responsible

The user or unit specified in the "Responsible" metadata field.

Holly Rogers

Isaac Johnson

Unit responsible for record

The unit or the unit associated with the user that is specified in the "Responsible" metadata field.

HR

Administration

Fields to fill in

When you draw a report with this default configuration, fill in the fields as described in the table below.

Field Description

Username

Write the name of the user who is no longer using F2 and therefore may have unresolved issues.

Other available columns

The following table covers columns that are accessible when configuring reports, but are not included in the default configurations.

Column name Description Examples

Record created

Date and time specified in the "Created date" metadata field.

2023-11-14T12:40:29.597

2023-04-12T15:30:20.773

User deactivated on

Date and time when a user was deactivated, if applicable.

2023-11-14T12:40:29.597

2023-04-12T15:30:20.773

User is active

Indicates whether a user was active in F2 at the time of extraction.

true

0

Username

The value indicated in the "Name" field in the user properties.

In this instance, it specifies the user whose unresolved issues are included in the extract.

Holly Rogers

Isaac Johnson

Missing action

The name of an unresolved action that wasn’t completed by a now deactivated user.

Not completed case where user is responsible

Case No

The unique ID number in the authority’s archive for a case with which another element in F2 is associated, or for the case itself as seen at the top of the case window.

2024 - 48

2023 - 5