F2 Data Cleanup

The content of this website is last updated to F2 version 12. cBrain are working hard on supplying you with the newest documentation of F2.

The F2 Data Cleanup module addresses the various needs of organisations with regard to cleaning and deleting data. Data protection legislation requires that organisations define deletion policies that guide the storage and deletion of data, including personal data. Organisations may need to clean up cases that have been transferred to a different F2 system, such as cases that have been locked and delivered to the Danish National Archives. Additionally, organisations may need to clean up erroneously created cases or records.

The module’s cleanup tools assist in data maintenance - that is, the module provides organisations with the overview and deletion functionality they need by helping them generate lists of cases and records within the installation that may be ready for deletion.

F2 Data Cleanup consists of cleaning tools that support the organisation’s regular case cleanup without dictating a specific deletion policy. The tools are designed for large-scale, regular cleanup tasks based on lists which provide an up-to-date overview of cases ready for cleanup. Their design focuses on cleaning and, if necessary, deleting large numbers of cases or records simultaneously based on relevant predetermined parameters such as disposal codes and keywords.

Data cleanup features

There are certain security considerations you should take into account when working with data cleanup.

Users gain access to data cleanup through the "Access to data cleanup" role or the "Limited access to data cleanup" privilege.

Record cleanup searches and case cleanup searches are created by defining search parameters for records or cases that are ready for deletion.

The cleanup process involves you reviewing the records and/or cases in a cleanup list and assessing whether the elements should be deleted. Once assessed, you can delete the elements.