Introduction to F2 FOI Request, Advanced

The add-on module F2 FOI Request, Advanced makes it possible to create an FOI request report.

The FOI request report collects material from selected cases, records, and documents. The module supports the entire process - from the received FOI request to the finished FOI request report.

The first step of generating an FOI request report is selecting the relevant records. The contents of the report can then be adjusted by deselecting individual FOI request elements before creating the final version.

F2 FOI Request, Advanced ensures a complete overview so that the requester can see if anything has been left out.

A comment can be added to each FOI request element. This makes it possible to document why parts of the material may have been excluded.

The “FOI” tab in the case window

This section provides a short introduction to the “FOI” tab in the case window. The top of the case window contains the case number and title of the FOI request case.

Figure 1. The “FOI” tab in the case window

Working with FOI requests is done primarily on the case window’s “FOI” tab. Here you will find:

The ribbon containing menu items for navigation, communication, and managing the FOI request (1).
The result list of the “FOI” tab. The list contains the FOI request elements that make up the basis of the request. It is possible to see which elements have been included and excluded in the FOI request (2).
The FOI request elements grouped by case number (3).
A separate group of records without cases (4).
The columns of the result list that you can customise. Use the content filters below the column titles (5) to filter the displayed content, e.g. by entering text or selecting an option from a column’s drop-down menu.
A preview of the selected FOI request element is shown to the right (6).

Create and adjust FOI request reports

The module assists the user in choosing which elements to include in the FOI request report. The following actions are available:

Add content to the FOI request report on an ongoing basis using searches or existing FOI request reports.
Include, remove, or edit FOI request elements such as documents, annotations and requests, add comments, and extract sensitive information.
View active and finished FOI request reports in the main window.
Save and send FOI request drafts for internal approval.

Choose level of detail for the report

F2 FOI Request, Advanced automatically generates a complete FOI request report once all relevant FOI request elements have been selected. The detail level of the report can be adjusted. For example, attached documents may be given individual titles or the report can be adjusted so it contains all relevant metadata and documents.