Set up views in F2

On the “Settings” tab it is possible to set up the list and folder views in F2. The views can be adjusted for every individual list, search and folder. For more information, see Setting up the result list.

Figure 1. View settings on the “Settings” tab

All menu items in the "View" and "Lists" menu groups are described below, except "Edit favourite search fields". The latter is described in The “Favourites” search group.

Function

Description

“Preview”

You can preview record documents or the first few pages of an attachment in a separate window when you click on a record. The preview is an effective tool to gain an overview of the contents of a specific record.

The preview display options are:

“Right alignment”
“Bottom alignment”
“Hidden”.

Selecting “Hidden” hides the preview.

For large files, only a limited number of pages is shown in the preview. F2 will inform you if this is the case.

“Case list”

Choose where to display the case list when viewing cases in the result list.

You have two options:

"Left alignment"
"Top alignment".

When cases are displayed on the left, their associated records are shown to the right. When cases are displayed at the top of the main window, their records are displayed below.

“Reset layout”

This menu item is made up of two functions: "Reset layout" and "Reset standard column settings".

Figure 2. Reset layout

Reset layout overwrites any current column layout settings. If you have saved any standard column settings these will be retrieved, otherwise the global default layout settings are applied.

You can access Reset standard column settings by clicking the drop-down arrow of the menu item. It removes your saved standard column settings and replaces them with the global default column settings.

“Save standard column layout”

This operation overwrites any previously saved standard column settings for the chosen list, search, or folder and replaces them with the current column settings.

Figure 3. Save standard column settings

Read more about setting up columns.

"Refresh search lists"

Click here to reload all search lists in the left side of the main window.

Figure 4. The "Reload search lists" menu item

Restart F2 to apply the new column layout.

There are three different layout levels for column settings in F2, as described in the table below.

Level	Description
Basic column settings	These settings are delivered with F2 and are non-changeable.
Global standard column settings	These settings are configured by a user with the “Result list administrator” privilege. These are configured when a new non-personal search is created. F2 then saves this layout as the global standard layout.
Standard column settings	You can save changes you have made to a given list’s columns as your personal standard column settings. Click Save standard column layout to save the settings, which you can then apply to other lists. You can apply your standard layout by opening a list and clicking Reset layout.

Level

Description

Basic column settings

These settings are delivered with F2 and are non-changeable.

Global standard column settings

These settings are configured by a user with the “Result list administrator” privilege. These are configured when a new non-personal search is created. F2 then saves this layout as the global standard layout.

Standard column settings

You can save changes you have made to a given list’s columns as your personal standard column settings. Click Save standard column layout to save the settings, which you can then apply to other lists. You can apply your standard layout by opening a list and clicking Reset layout.

When you save a search, F2 also saves the column settings associated with said search if you have made any changes. If you have not changed the settings, F2 applies the global standard column settings for that search. If these have not been set up either, the basic column settings are used.